Reimbursements
The Yellow Cluster Business Office staff are happy to assist with processing reimbursement requests. For reimbursement please submit a PrePurchasing request. Below are types of reimbursement with required information. Please attach all receipts to your pre-purchasing request.
*Yellow Cluster policy requires itemized receipts with proof of payment for all reimbursement requests.*
- Travel Reimbursement Request — Include all receipts, a copy of the conference/seminar program (if applicable), and a detailed business purpose of the trip.
- Entertainment Reimbursement Request — Include all receipts, a list of attendees/affiliation, and a detailed business purpose.
- Supply Reimbursement Request — Include all receipts, a detailed business purpose, and reason for not purchasing through the Yellow Cluster Business Office.
- Please note that any items exceeding $499.99 or services paid for will also require a Confirming Order Justification form.
Tips for Pcard reimbursement PrePurchasing requests!
Select Pcard receipt from the drop down menu if you are trying to reconcile an existing expense on your Pcard and if you’re not trying to purchase anything.
You can leave the vendor as unspecified since they might not be in the system if you used your Pcard.
Put down your name and business office for the shipping address since it’s a required field.
Make sure to upload itemized receipts with the last 4 digits of the form of payment!!
