Academic & Staff Personnel Overview
The Academic & Staff Personnel team assists faculty with merits and promotions, leaves of absence, and sabbaticals. We are also available to assist with recruitment procedures and hiring academic staff positions. Our team assist with these titles: Lecturers, Undergraduate Student Assistants, Jr. Specialists, Project Scientists, Researchers, Postdoctoral Scholars, Visiting Scholars, and without salary appointments. We also work with SISS to help obtain the appropriate visa for candidates that may require one. For more information and resources, please see the links below or contact us at firstname.lastname@example.org.
- Academic Federation
If you would like to hire someone into a federation title (i.e. specialist, professional researcher, or project scientist) please note the recruitment process can take 2-3 months. Appointments must be for at least 1 year initially. The appointment process can take about 2-3 months as well. These titles must go through the merit and promotion process once hired.
- Junior Specialists
Please note that the recruitment process to hire junior specialists takes about 2 months. Appointments must be for a minimum of 1 year. The total time someone can spend with the junior specialist title is 3 years. The Personnel team can send you a job ad template. The ad must be posted for at least 2 weeks.
- Leaves of Absence
Personal Leaves and Leaves for Professional Development: to attend professional meetings or for University business
Department Chairs may approve leaves if the leave of absence is for 7 calendar days or less. If the leave is more than 7 days, please submit a Professional Development Leave request through MIV:
Please discuss with your department Chair/Director to work out coverage for teaching prior to submitting your request to the Personnel team.
You are not required to post a job opening for postdocs. You are free to search for a candidate on your own--once you've found someone the Personnel team can start the hiring process. Appointments should be for at least 1 year at 100%. Please notify the Personnel team at least 1 month before the anticipated start date (more time if a visa is required) if you're interested in hiring a postdoctoral scholar. We can provide you with a template department letter. Please note that the letter will need to be approved by Graduate Studies and the candidate must complete all onboarding paperwork with HR before they can begin working.
- Undergraduate Student Assistants
If you're interested in hiring for a Student Assistant position, please notify the Personnel team by completing and submitting this form. The position description must be approved by the Internship and Career Center, and the student must complete all HR onboarding paperwork before they can begin working. The Personnel staff will notify the PI once this process is complete and the student can start working.
- Visiting Scholars
Please notify the Personnel team by email at least 60 days prior to the arrival of the Visiting Scholar so that the SISS Department has sufficient time to process the J-1 visa request. The Personnel team will be able to provide you with a template for the scholar invitation letter.
- Quick Links for Personnel Services & Resources
Academic Federation Research Titles Comparison Chart
Academic Personnel Manual
Academic Senate FAQ
Campus Resources for Senate Faculty
CX (Teamsters/Administrative Assistants)
Faculty Step Plus Salary Scale
Grad Student & Postdoctoral Scholar Salaries
New Faculty Resources
Outside Activity Tracking System (OATS)
Payroll Calendars & Schedules
Postdoctoral Scholar Resources
Postdoctoral Scholars- Appointment and Promotion
RA (Academic Researchers Unit)
RX (Research Support Professionals)
Services for International Students and Scholars (SISS)
Student Assistant Hire Request Form
Student Assistant Series Classification Plan
Student Employee Pay Plan
Student Employment Policy
Time Reporting System (TRS)
TRS Training for Supervisors & Employees
TX (Technical Unit)
UC Davis FrontDoor for New/Prospective Employees
UC Davis HR
UC Davis Payroll
Yellow Cluster Administrative Manual